Registration FAQs

Where and when is the Congress being held?
The 25ᵗʰ WPC Energy Congress will take place from 11-15 October 2026 at the Riyadh Front Exhibition & Conference Center (RFECC), King Khalid International Airport Road, Riyadh 13413, Saudi Arabia.

Who is eligible to register for the 25ᵗʰ WPC Energy Congress?
The Congress welcomes delegates across the energy sector, including industry leaders, government representatives, technical experts, students, and media professionals.

Are there registration options for students?
Yes, dedicated registration options are available for students. Pre-registration is strongly recommended to secure access.

Can I register my company’s delegates as a group?
Yes, group registrations of five or more delegates are eligible for a 10% discount.

Are there special rates for sponsoring or exhibiting companies?
Yes. Delegates from sponsoring or exhibiting organisations are entitled to a preferential registration rate of USD 2,500. For further assistance, please contact the registration team at [email protected]

Can I register on-site?
On-site registration is available for delegates, but pre-registration is strongly advised to avoid delays.

Are session recordings or presentation slides available after the event?
Selected plenary and strategic sessions will be recorded. Access will be granted to the registered delegates post-Congress.

What payment methods are accepted?
Payments can be completed online using credit card (American Express, Visa or MasterCard) or bank transfer. On-site payments are accepted via credit card only.

Can payment be made after the Congress?
No, all registration fees must be paid in full prior to the start of the event.

What is the cancellation policy?
For all passes purchases on or before 11 August 2026, cancellation received up to 30 days prior to the Congress will be eligible for a refund, minus USD 200 administrative fee per pass purchased. Cancellation must be submitted in writing, please send the email to [email protected].
Cancellations requests received less than 30 days prior to the Congress will not be eligible for a refund.

For all passes purchases after 11 August 2026, cancellations requests received less than 60 days prior to the Congress will not be eligible for a refund. Cancellation must be submitted in writing, please send the email to [email protected].

Refunds, where due, will be processed after the Event to the original method of payment, within a reasonable period following the Organiser’s confirmation of the cancellation. Any bank charges, currency-conversion costs or third-party fees associated with the refund shall be borne by the Client.

Can someone attend in my place if I cannot attend?
If you are unable to attend and wish to transfer your registration to a colleague, you may do so up to 3 days before the event. Please contract the registration team at [email protected].

When is my booking confirmed?
Your booking is only confirmed once full payment has been received and you have successfully completed the mandatory accreditation form.

Can I attend the event without completing accreditation?
No. Accreditation is mandatory for all attendees and must be completed before attending the event.

Why do I need to complete accreditation?
Accreditation is a required security and identification process for all attendees. You must complete it before your booking can be confirmed and your badge issued. Further information and instructions will be shared soon.

Can I cancel my registration and get a refund?

  • Any request to cancel a registration for the Event must be submitted in writing to the Organiser Contact at [email protected]. (a “Cancellation Notice”).
  • For registrations purchased on or before 11 August 2026:
    • where the Organiser receives the Cancellation Notice more than thirty (30) days before the first day of the Event, the Organiser will refund the Fees paid in respect of the relevant registration, less an administrative fee of USD 200 per pass; and
    • where the Organiser receives the Cancellation Notice thirty (30) days or less before the first day of the Event, no refund shall be payable.
  • For registrations purchased after 11 August 2026:
    • Where the Organiser receives the Cancellation Notice sixty (60) days or less before the first day of the Event, no refund shall be payable.
  • A registered attendee may transfer their registration to another individual from the same organisation by providing written notice to the Organiser Contact no later than three (3) days before the first day of the Event. Any substitute attendee shall be bound by these Terms and Conditions.
  • Refunds, where due, will be processed after the Event to the original method of payment, within a reasonable period following the Organiser’s confirmation of the cancellation. Any bank charges, currency-conversion costs or third-party fees associated with the refund shall be borne by the Client.

What is the registration fee for accompanying persons?
Registration fee for accompanying persons is USD 500 (including VAT).

Are badges required for accompanying persons?
Yes, all participants, including accompanying persons, must wear identification badges.

Can accompanying persons register on-site?
On-site registration is available, but pre-registration is recommended to ensure badge collection and program access.