Fitria Lisdiyanti
Sr. Analyst III IT System Solution
PT Pertamina (Persero)
Fitria Lisdiyanti has 15 years’ experience in oil & gas with Pertamina. Fitria joined in 2010 as IT Business Relationship, handling IT business requirements. 5 years in managing transaction data. 2 years’ experience in IT procurement & payment. Certified as an IT Procurement Expert & Risk Management. Now, Fitria oversees IT solution developments. She was selected as the best employee in 2012, 2017, & 2019, Excellence in Culture Creation in Singapore 2018, a speaker at WPC 2021, USA, at LNG Conference, Canada 2024, and at WPC 2024, Canada.
Participates in
TECHNICAL PROGRAMME | Energy Infrastructure
Supply Chain Management
Forum 11 | Digital Poster Plaza 2
30
April
10:00
12:00
UTC+3
Pertamina as a State-Owned Energy Company has an obligation to distribute crude oil and other fuel and energy products throughout Indonesia to meet energy needs. So that, Pertamina has a wide distribution network that covers to the remote islands of Indonesia. There are 771 vessels with 1479 voyage orders/month using 209 ports to distribute the energy. It has a very complex challenge in terms of managing the oil and gas distribution system with multi-mode transportation, multi-products and multi-destinations.
To fulfill its responsibility, every month Pertamina carries out a “Master Program” for preparing Supply Scheduling Planning.
The Master Program involves 150 people from three large teams (icrude, fuel, and non-fuel) that manually determine each vessel’s schedule based on input from the planning team. The inputs are the most cost-efficient routes for fuel and non-fuel products and the government’s crude oil lifting schedule. The concurrent optimization process creates significant complexity as most routes will use the same ports and berthing facilities, making it more likely that berthing schedules will clash with each other and potentially lead to stockouts and inefficiencies in logistics costs. Since most of the process is done manually, the scheduler struggles to iterate to find the most efficient final schedule and to determine timely recovery actions when disruptions occur. This condition causes high supply chain costs due to suboptimal and unintegrated schedules, for example clashes between fuel and LPG schedules, resulting in high integrated port time (IPT).
To address these challenges, Pertamina launched a digital transformation initiative by developing Dynamic Scheduling and Automation System (DSAS). The team developed a data consolidation platform to integrate all data sources needed for the master program. After that, the data will be optimized by the system automatically to build the scheduling for Primary Distribution M+1 and M+2 (Fuel, LPG, Intermediate and Crude). The system also dynamically produces a rapid recovery action plan to overcome disruptions. The system also combines artificial intelligence (AI) technology to improve accuracy and achieve better optimization based on main objectives of Pertamina's supply chain, such as optimal logistic cost, optimal inventory resilience, and optimal fleet size. DSAS also produces a voyage order which will be the basis for the team in the field to move the ship.
Here are the benefits of innovation:
Co-author/s:
I Gusti Agung Gede Subrata, Analyst I Supply Chain Monitoring & Deviation Management, PT Pertamina (Persero).
To fulfill its responsibility, every month Pertamina carries out a “Master Program” for preparing Supply Scheduling Planning.
The Master Program involves 150 people from three large teams (icrude, fuel, and non-fuel) that manually determine each vessel’s schedule based on input from the planning team. The inputs are the most cost-efficient routes for fuel and non-fuel products and the government’s crude oil lifting schedule. The concurrent optimization process creates significant complexity as most routes will use the same ports and berthing facilities, making it more likely that berthing schedules will clash with each other and potentially lead to stockouts and inefficiencies in logistics costs. Since most of the process is done manually, the scheduler struggles to iterate to find the most efficient final schedule and to determine timely recovery actions when disruptions occur. This condition causes high supply chain costs due to suboptimal and unintegrated schedules, for example clashes between fuel and LPG schedules, resulting in high integrated port time (IPT).
To address these challenges, Pertamina launched a digital transformation initiative by developing Dynamic Scheduling and Automation System (DSAS). The team developed a data consolidation platform to integrate all data sources needed for the master program. After that, the data will be optimized by the system automatically to build the scheduling for Primary Distribution M+1 and M+2 (Fuel, LPG, Intermediate and Crude). The system also dynamically produces a rapid recovery action plan to overcome disruptions. The system also combines artificial intelligence (AI) technology to improve accuracy and achieve better optimization based on main objectives of Pertamina's supply chain, such as optimal logistic cost, optimal inventory resilience, and optimal fleet size. DSAS also produces a voyage order which will be the basis for the team in the field to move the ship.
Here are the benefits of innovation:
- Improved Efficiency & Optimization: Reduces manual work and errors. Optimize routes, loading/unloading times, and fuel consumption. Better asset utilization.
- Real-Time Data & Visibility: Enables live updates on delays. Supports faster decision-making and responsive planning.
- Cost Savings: Minimizes demurrage charges. Reduces fuel costs and unnecessary voyages. Avoids costly planning mistakes or double bookings.
- Scenario Planning & Forecasting: Allow testing different planning scenarios (e.g., supply shocks, maintenance outages). Supports strategic planning and long-term logistics optimization.
Co-author/s:
I Gusti Agung Gede Subrata, Analyst I Supply Chain Monitoring & Deviation Management, PT Pertamina (Persero).
Indonesia is the largest archipelago country in the world. This makes vessels become the most widely used means of transportation to distribute energy in this country. As a state-owned energy company in Indonesia, Pertamina has a responsibility to distribute energy all over the country. There are 771 vessels with 1479 voyage orders/month using 209 ports to distribute the energy. The problem is an inefficient port utilization makes high vessel delays and high integrated port time.
Based on that problem, Pertamina carried out Integrated Logistics Optimization (ILO). It is used to monitor Pertamina’s marine operations, which include the movement and activities of vessels and ports. The aim is to provide real-time operational information and to improve vessel and port performance. With ILO Mobile, users at ports can access the system every day, anytime, anywhere to make Digital Voyage Orders (tracking orders), track activities and real-time ship positions, produce documents and reports in digital format, schedule ships mooring digitally, and have real-time Integrated Port Time (IPT). Meanwhile, for the captain and the crew, ILO is useful for notification of voyage orders from Pertamina, status updates, and vessel activity in real time, making noon reports online, submitting ETA and ATA in real time, notification of ship mooring schedules, and developing a pumping log report digitally.
One of the main aspects managed by ILO Mobile is calculation of freight costs carried out between sub holdings in Pertamina Group from hundreds of ships and thousands of voyages. Freight cost includes the cost while the ship is sailing and at the port. With ILO Mobile, all calculations can be done automatically which can directly ensure the level of accuracy and efficiency in the supply chain of product transportation from one point to another.
This application can be accessed by Cargo Planners, Programmers, Ship Administrators, Ship Representatives, Surveyors, and Cargo Owners with various superior features as follows:
ILO Mobile plays an important role for Pertamina's business in maintaining data validity and oil flow stability. ILO reduces the risk of cost calculation errors that can affect the Cost of Goods Sold (COGS) and product selling prices.
Co-author/s:
Putu Yunik Tri Wedayanti, Manager Sea Transportation Optimization, PT Pertamina (Persero).
Based on that problem, Pertamina carried out Integrated Logistics Optimization (ILO). It is used to monitor Pertamina’s marine operations, which include the movement and activities of vessels and ports. The aim is to provide real-time operational information and to improve vessel and port performance. With ILO Mobile, users at ports can access the system every day, anytime, anywhere to make Digital Voyage Orders (tracking orders), track activities and real-time ship positions, produce documents and reports in digital format, schedule ships mooring digitally, and have real-time Integrated Port Time (IPT). Meanwhile, for the captain and the crew, ILO is useful for notification of voyage orders from Pertamina, status updates, and vessel activity in real time, making noon reports online, submitting ETA and ATA in real time, notification of ship mooring schedules, and developing a pumping log report digitally.
One of the main aspects managed by ILO Mobile is calculation of freight costs carried out between sub holdings in Pertamina Group from hundreds of ships and thousands of voyages. Freight cost includes the cost while the ship is sailing and at the port. With ILO Mobile, all calculations can be done automatically which can directly ensure the level of accuracy and efficiency in the supply chain of product transportation from one point to another.
This application can be accessed by Cargo Planners, Programmers, Ship Administrators, Ship Representatives, Surveyors, and Cargo Owners with various superior features as follows:
- Time Effectiveness Score which allows companies to assess the level of optimization of the entire ship's operational process. Given that ship operational costs are very large and time efficiency is a key factor in cost savings.
- Multi Dashboard Analytic helps the port in determining improvement priorities based on more accurate and in-depth data analysis.
- Chat Consolidation Live which allows the operational team to get ship activity data updates in chat groups directly. This speeds up the decision-making process and operational improvements.
- Auto Consolidation System which automatically consolidates and validates transactions so that time and resource efficiency is created.
ILO Mobile plays an important role for Pertamina's business in maintaining data validity and oil flow stability. ILO reduces the risk of cost calculation errors that can affect the Cost of Goods Sold (COGS) and product selling prices.
Co-author/s:
Putu Yunik Tri Wedayanti, Manager Sea Transportation Optimization, PT Pertamina (Persero).
